Job Details

Staff Accountant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Staff Accountant based in the United States.

As a Staff Accountant, you will play a key role in maintaining accurate financial records and supporting the accounts receivable and monthly close processes. You will oversee invoicing, payment application, collections follow-ups, and revenue reconciliations across multiple business lines. Working closely with the Accounting Supervisor and cross-functional teams, you will help ensure transactions are properly recorded, discrepancies are resolved, and financial schedules remain up to date. You will also contribute to month-end accounting entries, expense management, and the maintenance of audit-ready documentation. This role is ideal for a detail-oriented accounting professional who can manage recurring financial workflows while identifying issues and communicating proactively. You will join a collaborative finance environment where accuracy, accountability, and strong internal controls are essential.

Accountabilities:

You will manage day-to-day accounts receivable activities, support the monthly close cycle, and maintain reliable financial records in accordance with internal policies and US GAAP.

• Coordinate collection follow-ups across multiple business lines and revenue streams, maintain up-to-date accounts receivable aging notes, and escalate overdue accounts according to established policies.
• Accurately and promptly apply incoming payments, including checks, ACH transfers, and wire transfers, to the appropriate customer accounts. Investigate and resolve short payments, discrepancies, and unapplied cash.
• Prepare and distribute invoices through Bill.com, including prebills, renewals, and affiliate content invoices, coordinating invoice timing with revenue schedules.
• Reconcile unearned and unbilled revenue against invoicing to prevent overbilling or underbilling for prepaid and installment customers. Maintain supporting schedules and recommend necessary adjustments.
• Prepare proposed month-end journal entries for revenue recognition, accruals, deferrals, intercompany due-to and due-from balances, and expense reimbursements using spreadsheets for review and posting by the Accounting Supervisor.
• Support periodic reviews of transaction and account classifications, identifying categories that may need to be introduced, consolidated, or retired as business needs evolve.
• Sync and classify corporate card transactions, verify that expense submissions comply with company policies, follow up on missing receipts, and maintain accurate transaction records for review and reconciliation.
• Maintain close checklists, reconciliation reports, standard operating procedures, and supporting documentation to ensure records are accurate, complete, and audit-ready.
• Work with internal teams to resolve billing and collections issues, clarify discrepancies, and support timely financial processing.
• Follow established internal controls and apply US GAAP principles consistently across accounting activities.

Requirements:

You are a detail-oriented accounting professional who can take ownership of recurring financial processes, manage competing priorities, and communicate effectively with internal stakeholders and external customers. You bring a solid foundation in accounting principles, strong organizational skills, and a proactive approach to resolving discrepancies.

• At least 2 years of experience in accounting or bookkeeping, with direct exposure to accounts receivable, general ledger activities, and revenue support.
• Strong working knowledge of debits and credits, accrual accounting, and the fundamentals of revenue recognition.
• Familiarity with invoicing, payment application, account reconciliation, collections follow-ups, and resolving billing discrepancies.
• Intermediate Microsoft Excel skills, including filters, lookup functions, and pivot tables.
• Ability to maintain accurate financial records, identify inconsistencies, and ensure transactions are processed correctly and on time.
• Ability to manage recurring close activities, maintain schedules and documentation, and follow through on outstanding items.
• Clear and professional communication skills, with the ability to collaborate with internal teams and communicate with customers about billing and payment matters.
• Proactive approach to identifying issues, investigating discrepancies, escalating concerns appropriately, and recommending adjustments.
• Professional collections communication experience in a business-to-business (B2B) environment is an advantage.
• Experience in media, advertising, events, subscription-based businesses, or software-as-a-service (SaaS) is helpful but not required.

Benefits:

• Annual Salary: $55,000–$65,000.
• Retirement Savings: 401(k) plan with employer matching contributions.
• Healthcare Coverage: Comprehensive benefits package, including health, dental, and vision insurance.
• Additional Insurance: Access to ancillary insurance options.
• Paid Time Off: Unlimited paid time off (PTO).
• Parental Leave: Paid parental leave to support employees and their families.