Job Details

Ready to serve as the heartbeat of a dynamic office environment? Randstad is seeking a proactive, detail-oriented Administrative Assistant to keep daily operations running seamlessly, support cross-functional teams, and build an exceptional workplace culture. If you thrive on multitasking, clear communication, and keeping things organized, we want to hear from you.

Key Responsibilities

Office Operations & Facilities

• Manage daily mail, parcel shipments (USPS, UPS, FedEx), and office vendor relationships.
• Maintain, restock, and organize meeting rooms, executive kitchens, and common café spaces.
• Oversee room setups, catered lunches, and event logistics for team meetings.
• Monitor inventory levels and order office, kitchen, and mailroom supplies as needed.

Administrative & Schedule Management

• Manage complex calendars, schedule appointments, and coordinate internal/external meetings.
• Book travel arrangements, accommodations, and detailed itineraries for team members.
• Serve as the primary contact for general office inquiries and manage main phone lines.
• Record comprehensive meeting minutes, distribute action items, and manage SharePoint files.
• Provide backup admin support for basic finance workflows, such as processing invoices and packing slips.

Culture, Communication & Events

• Coordinate employee engagement initiatives, internal committees, and company events.
• Lead local community outreach programs (e.g., seasonal food, supply, and blood drives).
• Maintain physical/virtual bulletin boards and keep internal resources updated.
• Track RSVPs, support company-wide sustainability programs, and maintain event calendars.

What You Bring

• Communication Skills: Exceptional written, verbal, and interpersonal abilities.
• Organization: strong time management skills with a proven knack for prioritizing dynamic workloads.
• Tech Savvy: High proficiency in Microsoft 365 (Outlook, Excel, and SharePoint).
• Mindset: Detail-oriented, proactive, and equipped with a positive, problem-solving attitude.

salary: $39,520 - $41,600 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Admin duties

The essential functions of this role include:

• working in a smoke free environment

Skills

• Administrative Duties
• Scheduling Appointments
• Preparing Agendas
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Handling Confidential Information
• Answering Phones
• Written Communication
• Organizational Skills
• Interpersonal Skills

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.