Job Details

Position Summary

We are seeking an experienced Office Manager to oversee the daily operations and financial management of a law firm in Kingsport, Tennessee. This role supports attorneys and staff, manages administrative and financial functions, and ensures the firm operates efficiently and professionally.

Key Responsibilities

• Manage day-to-day office operations and administrative staff.
• Oversee firm finances, including budgeting, accounts payable/receivable, billing, and collections.
• Manage trust (IOLTA) accounts in compliance with legal and ethical requirements.
• Coordinate payroll, benefits, and vendor relationships.
• Oversee legal billing, timekeeping, and invoicing accuracy.
• Prepare basic financial reports for firm leadership.
• Maintain office policies, procedures, and records.
• Coordinate office technology, supplies, and facilities.

Qualifications

• Office Management experience, preferably in a law firm or professional services setting.
• Bachelor's degree from an accredited college or university preferred.
• Working knowledge of law firm accounting, billing, and trust accounting.
• Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes.
• Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership.
• Strong organizational, communication, and problem-solving skills.
• Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.
• Proficient in the use of Microsoft Office Suite.

Benefits

• Medical, Dental and Vision
• Company paid Life Insurance
• Health Savings Account Plan
• SIMPLE IRA and Company Contributions
• Paid time off
• Paid Holidays