Job Details

Office Administrator - Peerless Properties & Development Job Summary We are seeking a precise and professional Commercial Lease and HR/ Office Administrator and administrative operations. The ideal candidate is a "contract-minded" professional who thrives on organization, clear communication, andmaintaining strict confidentiality. Tasks include correspondence, record-keeping, office support and data input. The ideal candidate must demonstrate self-starting skills, great communication skills, maintain a positive attitude, problem-solving skills, self-motivated, and trustworthiness. The Office Administrator ensures the smooth running of our company in a fast-paced environment for a multi-faceted business. Multi-tasking is required along with a positive attitude at all times.

Key Responsibilities

Lease Management: Abstracting commercial leases, tracking critical dates (renewals, expirations, rent escalations), and maintaining the master lease database. oversee our portfolio's documentation life-cycle the ideal candidate is a "contract-minded" professional who thrives on organization, clear communication, and maintaining strict confidentiality.

Coordination and communication skills. Maintaining between office management team details and input of daily operations. Identify issues to help resolve.

Tenant Relations/ Managers interaction: Serving as the primary administrative point of contact for tenants regarding lease obligations, insurance certificates, and property rules. Coordinate effectively with all office personnel and owner directly.

Financial Administration: Preparing and processing bill-backs for utilities or CAM (Common Area Maintenance) and assisting with collections.

Compliance & HR: Maintaining organized digital and physical files for all properties; assisting the management team with internal HR administrative tasks, employee onboarding, and personnel records.

Vendor Coordination: Managing service contracts and ensuring all vendors provide updated W-9s and proof of insurance.

Qualifications & Skills

Experience: 3+ years in Commercial Real Estate, Property Management, or Paralegal work.

Analytical Skills: Ability to read and interpret complex commercial lease language and legal descriptions.

Professional Conduct: High level of emotional intelligence and the ability to maintain professional boundaries in a fast-paced office.

Communication: Excellent verbal and written communication skills regarding operational skills of the owner manager.

Software Mastery: Proficient in Microsoft Word and Excel (specifically for rent rolls and data tracking) and standard industry software. Microsoft suit for email and teams calls.

Conflict De-escalation: Proven ability to handle conversations with tenants or staff using a calm, fact-based approach.

Confidentiality: Absolute discretion is required, as this role involves handling sensitive financial data and private personnel information.

Attributes: A motivated self-starter and "fast tracker" with a consistently professional and positive attitude.

A background check will be required for this position. Salary, Bonus, and Benefits all apply for a successful candidate.