Job Details

Job title:- Payroll Associate
Location:- Jersey City, NJ 07310 (100% Remote role)
Duration:- 05 Months
35 Hours week role.

Key Responsibilities

• Payroll Processing: Oversee the end-to-end payroll process, ensuring the accurate and timely calculation of employee wages, including regular pay, overtime, incentive compensation and deductions. Ensure compliance with company policies, labor laws, and tax regulations while maintaining confidentiality and accuracy in payroll transactions. Identify and resolve discrepancies in payroll data and processes.
• Payroll Distribution: Manage payroll disbursement processes, including direct deposit and physical check distribution, ensuring employees receive timely and accurate payments. With the assistance of the Payroll & Benefits Manager, work with financial institutions and payroll service providers to address any issues.
• Tax Compliance: Ensure payroll compliance with all federal, state, and local tax regulations, including accurate calculation, withholding, and timely filing of payroll taxes. Stay updated on changes to tax laws and employment regulations, implementing necessary adjustments to payroll processes.
• Benefits Administration: Manage payroll deductions for health insurance, remittance of retirement plan contributions and other employee benefits and savings plans.
• System Management: Work with Manager, Director Benefits & Payroll and consultant to ensure system accuracy, security, and efficiency. Troubleshoot system issues and collaborate with payroll software vendor to resolve technical problems and implement process improvements to enhance system functionality.
• Compliance & Audits: Support internal and external audits by ensuring payroll and benefits records are accurate, complete, and compliant with company policies and regulatory requirements. Proactively identify areas for improvement and implement corrective actions as needed.
• Employee Records Management: Maintain and update comprehensive employee payroll records, including salary details, pay rates, hours worked, tax withholdings, direct deposit information, and other relevant payroll and benefits data. Ensure data accuracy, security, and compliance with record-keeping regulations.
• Employee Support: Serve as the primary point of contact for employee payroll inquiries, providing clear and timely responses regarding pay statements, deductions, tax withholdings, and related matters.
• Reporting: Generate and analyze payroll reports for management, providing insights on payroll expenses, tax liabilities, benefits costs, and other key metrics, as needed. Assist in the preparation of detailed reports for audits, compliance reviews, and financial planning.

• ADP Workforce Now experience
• 5 years' experience in payroll
• Empower experience preferred (or another 401k record keeper)
• Experience with implementations preferred

• Minimum of 5 years of experience in payroll
• Extensive knowledge of payroll processing and tax compliance.
• Proficiency in payroll and benefits management systems/software.
• Outstanding interpersonal and customer service skills with the ability to work both independently and on teams
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills

• Working knowledge of compliance with IRS laws.
• Ability to effectively manage multiple priorities and projects at once.