Job Details

Introduction

The Wisconsin Historical Society , considered one of the nation's finest historical institutions, is a State of Wisconsin government agency as well as a mission-driven entrepreneurial organization. The Wisconsin Historical Society (WHS), founded in 1846, ranks as one of the largest, most active and diversified state historical societies in the nation. As both a state agency and a private membership organization, its mission is to help people connect to the past by collecting, preserving and sharing stories. At its core, WHS believes that increasing the public's knowledge of history has profound societal, cultural, and economic benefit. Its library, archives and collections, historic sites and museums, historic preservation office, and extensive educational programs and community outreach are focused on our vision to enrich and transform lives through unparalleled access to history. Click here for more information about WHS' mission, vision, and core values.

WHS is committed to being a diverse, equitable, and inclusive organization because we truly believe this is the most effective way to attract, engage, and retain the best talent and the most meaningful way to support our mission.

Click here for more information about working for WHS.

Position Summary

This position is responsible for the Historical Society's purchasing and procurement activities; contract development and administration of contracts; ensuring proper solicitation and contracting provisions are adhered to; and developing and maintaining policies and procedures.

The Wisconsin Historical Society is a delegated agency for procurement functions, and this position serves as the Society's special designated agent. As such, this position is responsible for ensuring that all procurement activity performed by WHS adheres to the statutes, rules and procedures established by the State Bureau of Procurement at the Department of Administration, governing the procurement process at any dollar level. This position is responsible for upholding all terms and conditions of the Delegated Purchasing Authority granted to the Historical Society.

This position serves as the Agency's procurement advisor and assists in the administration of its Purchasing Card (P-Card) Program. This position provides advice, consultation, and training to Agency employees related to State purchasing and P-Card laws and policies and leads Request for Bid or Proposal and waiver processes.

The Procurement Coordinator is a member of the Agency's Financial Services team and oversees Purchasing/Procurement functions of Fiscal Year End Close, closing purchase orders and reviewing the purchase order roll.

Salary Information

The salary will be between $31.00 - $41.00 per hour plus excellent benefits. Pay on appointment for current or former state employees may vary according to the applicable pay provisions found in the Wisconsin State Compensation Plan. This position is in pay schedule 07, range 03. The classification is Purchasing Agent-Senior. A 12-month probationary period will be required.

Visit this link for a calculator of State of Wisconsin benefits:

Job Details

A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.

Interested permanent classified state employees should complete this application process to apply.

WHS does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Certain positions within WHS may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Qualifications

Please make sure to describe the following qualifications within your resume and/or letter of qualifications in order to be considered for this position.

Minimally qualified candidate will have experience in all of the following:

• Performing purchasing or procurement activities.
• Managing vendor relationships.
• Seeking bids or quotes from vendors for products or services.
• Researching, interpreting, applying, and ensuring compliance with rules, policies, laws, or procedures within an organization.

In addition to minimum qualifications, a well-qualified candidate will additionally have experience in one of the following areas:

• Experience with State government purchasing or procurement.
• Developing purchasing policies or procedures and providing guidance, consultation, or training on purchasing or procurement activities.
• Performing the full life cycle of procurement and contracting activities related to the development of a Request for Proposal and Request for Bid.
• Using PeopleSoft-STAR system including eProcurement, Strategic Sourcing, Purchase Orders, Contracts, eSupplier, and other related-purchasing modules or systems.

How To Apply

To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications for your application and what should be included in these materials, click here for resume and letter of qualifications instructions. .

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process.

WHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

Questions may be directed to ...@wisconsinhistory.org . or (608) ###-####.

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The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Deadline to Apply

Applications are due at 11:59PM on February 16, 2026.