Job Details

Department
F&A FIN - GEMS Processing

About the Department
Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements.

Job Summary
The Accounts Payable Accounting Associate will be responsible for assisting campus clients with processing correcting entries.

Responsibilities

• Responds to inquiries from and provides appropriate guidance to campus and external clients regarding requested transactional corrections to invoices and other accounts payable transactions.
• Processes corrections required, ensuring any requested changes are properly approved, prepared, reviewed, and recorded according to institutional policies and procedures.
• Ensures quality of payment processing and reporting within assigned deadlines to avoid penalties.
• Provides consistent, quality customer service to the University community in facilitating customer transactions.
• Continuously seeks opportunities to make improvements of procedures and systems.
• Identifies payment discrepancies and oversees all required research to resolve issues.
• Corresponds with vendors and departmental administrators regarding payment information and problem resolution.
• Develops and completes departmental goals including identifying and implementing continuous improvement efficiencies.
• Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures.
• Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Experience:

• A minimum of two years business experience.
• Background in a customer service environment.
• Background at a higher education institution.
• Familiarity with administrative processes, procedures, and systems within a university setting.

Technical Skills or Knowledge:

• Proficient in Microsoft Excel.
• Skill and knowledge of computer tools including MS Office.
• Familiarity with Oracle Cloud.
• Thorough knowledge of accounting principles and accounts payable practices/techniques.
• Working knowledge of interfaces between accounts payable and other financial systems.

Preferred Competencies

• Strong personal computer skills.
• Communicate effectively and professionally in writing, especially in email.
• Excellent communication skills both verbal and written.
• Participate as a team player and positively influence group activity.
• Project management and proven problem-solving and analytical skills.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (required) (3)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Financial Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
40

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Hourly

FLSA Status
Non-Exempt

Pay Range
$20.00 - $27.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-###-#### or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.