Job Details

Position Information

Job Title Fellowship and Grant Specialist Department Family Medicine - 31500 Pay Grade 7 Job Category Administrative Job Summary

With oversight and direction from the Program Director, the Fellowship Coordinator is responsible for the operational and financial management of the fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Fellowship Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

When not engaged in the maintenance of the fellowship program, the Fellowship Coordinator seeks grant opportunities to support the growth of the program via grant-related dollars. Once a grant is secured, the Fellowship Coordinator will manage the grant. This includes keeping track of spending, formulating and filing required reports, and providing support to other staff engaged in execution of the grant, which would include assistance with filing travel and reimbursement paperwork.

A third component to the above-listed job duties is providing assistance to the Office of CME in our production of the enduring series I AM ECHO. This includes recruitment of participants, emailing reminders for sessions, and seeking and collating survey feedback.

Knowledge, Skills and Abilities

* Knowledge of graduate medical education, healthcare administration, credentialing, and academic policies.

* Knowledge of the University's Board of Trustees policies and procedures.

* Knowledge of the academic and administrative structure of an institution of higher education.

* Knowledge of university, medical school, and departmental policies and procedures.

* Knowledge of healthcare administration and graduate/post-graduate medical education.

* Knowledge of the scope of the medical field, credentialing, licensure, practice management, confidentiality, and medical terminology

* Knowledge of personnel and payroll systems and local, state,e and federal laws and policies.

* Knowledge of computers, word processing,g and spreadsheets.

* Ability to work independently and maintain confidentiality.

* Ability to organize information.

* Ability to handle sensitive information with absolute confidentiality.

* Ability to make decisions independently or to escalate issues as needed.

* Ability to work independently of supervision.

* Ability to interact with a variety of people.

* Ability to communicate effectively.

* Ability to plan, develop, coordinate, direct, and evaluate policies and procedures.

* Ability to delegate work intelligently and effectively.

* Ability to conceptualize, solve problems, make decisions, and accept responsibility.

* Ability to meet deadlines and work effectively under pressure.

* Ability to apply skills in accomplishing goals and objectives.

* Ability to maintain confidentiality and professionalism with all associated duties.

* Strong organizational, communication, and decision-making skills.

* Proficiency in Microsoft Office and database systems.

* Clear, concise, and professional written and verbal communication skills.

* Working knowledge of software applications, including but not limited to, Microsoft Word

Required Qualifications

Bachelor's Degree and administrative experience of at least two (2) years.

Or Equivalent Experience

Associate's degree/Two years of college, Two (2) years of related work experience or four (4) years of related work experience.

Preferred Qualifications Salary $53,112.67

Posting Detail Information

Posting Number AS01625P Is this position subject to a criminal background check? Yes Is any part of the funding for this posting coming from a grant or outside funding source? Yes FLSA Status Exempt Open Date 10/13/2025 Close Date Open Until Filled Special Instructions to Applicants

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