Job Details

Posting Details

Position Information

Job Title
Executive Assistant

Department
Office of the Provost - 20000

Pay Grade
6

Job Category
Administrative

Job Summary

The purpose of the position is to provide executive-level professional assistance to the Executive Vice Provost, Associate Provost for Curriculum, and Associate Provost for Faculty . The Assistant to the Vice Provosts works to ensure smooth and effective operations for the Office of Provost and Senior VP for Academic Affairs. The position is responsible for planning, organizing, implementing, coordinating, and managing various executive-level administrative services and personnel actions for the office while exercising independent judgment, as well as decision-making authority in designated areas. The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments. Along with strong verbal and written communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards, and a commitment to providing effective and efficient customer service.

The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including:

• Paid time off & leave
• 17 paid holidays
• Educational Assistance
• Health and life insurance
• Retirement
• Access to University facilities and services and much more!

Check out the ETSU Human Resources Benefits page for additional information at: .

All positions at East Tennessee State University are contingent upon sufficient funding.

ETSU is an equal opportunity employer.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

Knowledge, Skills and Abilities

• Knowledge of and strong command of the MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe products, and willingness to learn and utilize new technology as it develops.
• Knowledge and understanding of university policies and procedures; and electronic platforms for work accomplishment.
• Strong organizational skills, including the ability to plan, organize, prioritize, and execute required work activities in a busy work environment, including handling multiple tasks seamlessly with excellent attention to detail.
• Ability to contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with various cultures.
• Ability to communicate effectively both verbally and in writing.
• Ability to achieve a high level of accuracy and completeness.
• Ability to use sound judgment.
• Ability to accommodate shifting priorities and meet deadlines in a busy office environment.
• Ability to effectively interpret, analyze, and communicate complex internal/external policy, procedural, and process information for operational, planning, and management purposes based on a comprehensive knowledge and understanding of university policies and procedures.
• Ability to understand and synthesize complex issues and information.
• Ability to coordinate, delegate, and implement assignments.
• Ability to maintain effective working relationships within the office as well as with other academic and administrative divisions.
• Ability to keep appropriate matters confidential.
• Ability to assume new responsibilities on own initiative and effectively execute them.
• Ability to exercise sound, independent judgment when making decisions and functioning calmly and effectively during times of high time and attention demand.

Required Qualifications

• Bachelor's degree OR an equivalent combination of education and experience

Preferred Qualifications

• One year of work experience with senior leadership in higher education.

Salary

Posting Detail Information

Posting Number
AS01601P

Is this position subject to a criminal background check?
Yes

Is any part of the funding for this posting coming from a grant or outside funding source?
No

FLSA Status
Exempt

Open Date
07/17/2025

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Please apply at this link: Job Share